OneDrive

Last Updated: March 3rd, 2017

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Overview

Microsoft OneDrive is a web-based file hosting service that utilizes cloud storage to allow users to store, edit and share files with other users via the Internet. UF now offers OneDrive storage to current UF students, faculty, and staff, along with a variety of other cloud services through GatorCloud.

The following are the major advantages of OneDrive:

  • No limit to the file sizes that are uploaded thus allowing the user to store larger file sizes than most email services will allow.
  • Synch files across operating systems including Microsoft Windows and Mac OS X. (The OneDrive desktop app is not supported on Windows XP or Linux.)
  • Synch files using mobile devices.
  • Integrates a simplified version of Microsoft Office 2010 that is commonly used and user friendly.
  • Document owner can control who can see the document and who can edit or change the document.
  • Document changes can be tracked.
  • Maintains formatting of documents created using Microsoft Office software.
  • Allows users to embed documents into blogs, assignments, and other webpages.
  • Integrates with social networks like Facebook, Twitter, or Vine.
  • Items sent to the recycle bin can be retrieved for 30 days.

File Security

  • Shared documents and photos are only viewable by people who you personally invite to have access.
  • All file transfers occur over an encrypted channel (SSL) but it does not impose further encryption on stored files.
  • Web access to documents requires a username and password.
  • “Public files” (and OneDrive) are not parsed by search engines.  However, if someone has another person’s OneDrive username or ID, they can search and then view any content of the public folder.

Application to All Courses

OneDrive can be used for any enrollment course, whether it is online, hybrid, or face to face. The following are some of the primary uses:

Disseminating Information

  • Instructors can require students to synch to a file or folder thus allowing the transfer of files that are too large to be sent via email or uploaded to a Learning Management System.
  • Instructors can synch to a student’s file thus allowing students to submit projects or files that are too large to be sent via email or uploaded to a Learning Management System.
  • Synching of files is automatic allowing the instructor and student to have the most updated files instantly.
  • File can be accessed via the web, allowing the student or instructor to access files from any computer using a username and password.

Group Projects

  • Students working in groups can share a file allowing for group editing and/or peer review.
  • Removes the need to email files to other group members.
  • When a project is finished the student can invite the instructor to have access to the folder and file allowing for easy and instant transfer of large documents to the instructor.

Examples

Getting Started

UF now offers OneDrive storage to current UF students, faculty, and staff, along with a variety of other cloud services through GatorCloud.

Additional Resources

OneDrive Wikipedia Page

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